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Virtual Address Scanning Forwarding Service

  • Virtual Address Scanning Forwarding Service

PREMIUM VIRTUAL ADDRESS SERVICE

Expedite Establishing Your Sales Tax Permits, Tax Accounts, and Handling Your Sales Tax Notices. Popular with U.S. and Non-U.S. Residents.

See Our Package Pricing

U.S. Virtual Address Service

  • State sales tax registrations will trigger a lot of critical mail from each state.
  • You will receive PINs, codes, and even permit numbers via the mail, in addition to any past returns and money due.
  • Our service will scan and rename each PDF for easy access. This saves you a ton of time looking for an important notice, PIN, or code.
  • Our team will notify you via email with each important document that we receive to complete your tax accounts.
  • This service is available even if you file your sales tax registrations on your own.

When you file your sales tax registrations in each state, you will list a physical and mailing address as you complete the online process.  The states are known for sending important documents, PINs, codes, permits, and tax notices via mail to the address on file. Each state you register will send you several pieces of mail to sift through to find the important documents to complete your tax accounts.

Use our address service to become your mailing center for all your registrations, even if you are a tax professional completing the registrations on behalf of your client. We will save your client and your accounting firm a lot of time, money, and frustrations by speeding up the entire registration process.

When you use our services, all your mail will come to our PO box or Physical address in Las Vegas.

Our team will scan and label all your mail in an organized, secure folder. We offer serval options to handle your mail plus offer unlimited names in two of our packages.

Each week, we will email you if we have mail and send you a special urgent notification if anything requires your immediate attention.

[Caution] 27 States (see list at this link) will Mail Your Permit, PIN, or Code to Complete Your Tax Account

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Before An EIN Number

Before applying for an EIN for your foreign entity, import your goods to the U.S. (the importer of records shipping documents), register for sales tax permits, and a real U.S. address service with timely scanning and experience with critical documents is recommended. We recommend our address on the SS4 application before you register for an EIN. It is important to receive the IRS letter as it will be required for confirmation of your EIN for many agencies.

Ready for Your Sales Tax Registrations?

If you are not sure which states to register, we can help you determine that also.

Learn More

This is important…

Each time your company registers with a state for sales tax, opens a U.S. bank account, files a trademark, applies for an EIN, pays income tax or files a U.S. protective tax return with the IRS, that will generate critical mail that you will need to receive in a timely manner.

Our scanning service will quickly deliver this important scanned mail to you, so you have time to respond vs. waiting to respond to it after it has been forwarded and later arrives in your country.

Any communication from the IRS, your bank provider, or any states is critical to receive now only in a timely fashion but by a company that knows what to do with each piece of mail you receive. That is the part of our service that is invaluable.

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IMPORTANT SALES TAX NOTICES FROM STATES TO REGISTER

Here is an overview of our virtual address service and what makes our service different from everyone else’s. We know how to handle each important piece of mail you may receive from the IRS or the states after sales tax registrations. Our ability to direct you with any urgent mail from the state or government is a game-changer for you to get results. You will want to receive these notices promptly, so here is our process to protect you and your business.

Washington State Business License

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Illinois Notice Of Intent

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Nebraska Non-Filer Sales Tax Notice

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HOW IT WORKS

  • Provided a Premium U.S. Physical Address and P.O. Box

    The first step with our U.S. virtual address service is to access our secure online intake form. Simply provide your contact details, review our service options, including providing us all the business and person names that will come to your address. You will also see our separate fees for packages and mail forwarding. Upon completion, our team will set up your account in a secure folder in the cloud.

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  • Your Mail Routes to Our Office Address

    All your mail will come to our professional office in Las Vegas. The beautiful office building is secure and monitored. Our address is NOT a PO box location.

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  • Your Mail is Organized, Prioritized, and Scanned to Your Secure Folders

    Every piece of mail will be individually evaluated for priority status and scanned by our well-trained mail team (if you select our scanning option). You will receive a notification to check your newly scanned, organized, and prioritized mail. You will be able to quickly go to your account for the most important mail to move forward with finalizing your tax accounts.

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  • Mail Verification System

    Each piece of mail is reviewed and verified before being scanned to your secure folder. Each piece of scanned mail is a PDF and is renamed and dated.

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  • Mail Scanning & Forwarding Notification

    You won’t have to waste time going to your mailbox to check mail ever again. You will receive a notification when mail has been scanned to your folder or forwarded to you.

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  • Urgent Scans Receive Special Notifications

    As an e-commerce seller, you will receive several urgent notifications from different states, with past sales tax due, delinquent accounts, franchise tax forms missed… and you will be able to handle these items immediately, as our team will mark those for urgent notification for you.

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  • Mail Verification Spreadsheet Updated

    All your mail activity will be tracked on your customized spreadsheet along with each piece of mail scanned or mailed, the date, for simple access and accounting.

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  • Postage Tracking Automatically Updated

    Any packages or mail you have forwarded, your postage balance will be tracked. No need for monthly charges; we will notify you when your postage is below $10.00.

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  • Package Notification System

    Packages for you that arrive at our addresses will be accepted and you will be notified with shipping options that are best for you. We can also sign for overnight and certified mail.

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  • Business and Personal Name System

    All mail to the business and personal names you provided us will be accepted. You can add more names at any time. You can add more names at any time with our Virtual Address & Mail Scanning options.

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  • Address Verification Ongoing

    We know you may move and forget to notify us with your new address, so we send you a notification reminder for mail forwarding and you may let us know immediately if your address has changed.

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  • World Class Ticket Support System

    Our team checks incoming tickets (email requests) every 5-10 minutes and prioritizes them for a quick response with a personal touch.

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Process to Get Started

Review our Virtual Address Service Options at this link. Select one of the packages below. After payment, you will receive an email to complete our Virtual Address Service Intake Form.

Simply provide your contact details, and review our service options, including providing us all the business and person names that will come to your address. Upon completion, our team will set up your account in a secure folder in the cloud.

Client Reviews

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“Running a business in the USA is one thing. But running it from AUSTRALIA is different entirely – especially when it comes to mail. It could take an extra two weeks for mail to travel that distance. But with Sales Tax System, I can receive… and respond to… mail in real-time, just as if I were never away at all. Most importantly, if I have an essential piece of mail that impacts my U.S. business, they are there to provide assistance and resources to keep my business on track.”

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-Brett McFall
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“NCP and Sales Tax System has been a valuable partner to Payoneer for several years, and as a leading expert in U.S. expansion, including entity formations and U.S. taxes, their knowledge is valuable to Payoneer’s global eCommerce merchants.”

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-Ben Stein, Partnerships at Payoneer

U.S. Virtual Address Pricing

Get Started - Monthly Get Started - Annual
  Most Popular
Basic Business Address Virtual Address Mail Scanning
Create Credibility with our U.S. Virtual Address Service

Check out our $37/mo service for 12 months or $397.00 per year.
$397/year $37/month

$697/year $67/month

$997/year $97/month

Virtual Physical Premium Address
Virtual Physical Premium Address

1 Virtual physical premium address

1 virtual physical premium address

1 virtual physical premium address
Virtual P.O. Box
Virtual P.O. Box

1 virtual P.O Box address

1 virtual P.O Box address

1 virtual P.O Box address
Content Scans

Includes up to 20 per content scan (letter). Over 20 pages, see additional fees below.
Content Scans

Includes up to 20 per content scan (letter). Over 20 pages, see additional fees below.

$5 per scans

10 per month

50 content scans per month**
Mail Forwarding

This is very important for e-commerce sellers registering for sales tax permits in multiple states, as you will receive important notifications in a timely manner and be able to respond
Mail Forwarding

This is very important for e-commerce sellers registering for sales tax permits in multiple states, as you will receive important notifications in a timely manner and be able to respond

$5 per shipment plus postage

$3 per shipment plus postage

$2 per shipment plus postage
Packages Received

See separate rates under shipping below
Packages Received

See separate rates under shipping below

Yes

Yes

Yes
Mail or Lease Agreement

Packages paid in full (not monthly) includes a mail service agreement. If a lease agreement is needed, upon request we will provide that for you at no additional cost.
Mail or Lease Agreement

Packages paid in full (not monthly) includes a mail service agreement. If a lease agreement is needed, upon request we will provide that for you at no additional cost.

Included - annual Only

Included - annual Only

Included - annual Only
Unlimited Company or Individual Names

Example; If you have two partners, three LLCs, and four DBA names, all of those would be included under one account. You will provide us with the list of names.
Unlimited Company or Individual Names

Example; If you have two partners, three LLCs, and four DBA names, all of those would be included under one account. You will provide us with the list of names.

Included

Included
Email Notifications
Email Notifications

Included

Included

Included
Urgent Tax Notifications

This is very important for e-commerce sellers registering for sales tax permits in multiple states, as you will receive important notifications in a timely manner and be able to respond
Urgent Tax Notifications

This is very important for e-commerce sellers registering for sales tax permits in multiple states, as you will receive important notifications in a timely manner and be able to respond

Included

Included

Included
Secure Shredding

Secure Shredding

Included

Included

Included
$397/year $37/month Continue Continue
$697/year $67/month Continue Continue
$997/year $97/month Continue Continue

Determine Which level of Service is Best for Your Business

Check out our E-Commerce Sales Tax Registrations Case Studies. You may upgrade or downgrade with our monthly service. If you are getting registered in 20 states or more, you may want to start with our $97 per month service for the first three months, including 50 scans, and downgrade to $67 per month after the third month, which includes 10 scans per month.

If you’re a Shopify Seller

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Scenario 1
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Sell on Your Website

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Scenario 2
Learn More

Note to both U.S. and International

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E-commerce Seller
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Our U.S. Virtual Address Scanning Service

Our service will become your mailing and business address for all your sales tax registrations. This will ensure all the mail comes to our PO box or Physical address (as needed) in Las Vegas.

Our team will scan and label all your mail in an organized, secure folder. Each week, we will email you if we have mail and send you a special urgent notification if anything requires your immediate attention.

Use our address for the following important aspects of your business:

  • Store address
  • Banking
  • Merchant accounts
  • Importing record shipping documents
  • Federal IRS filings
  • Trademark filings
  • All other vendor services
  • State filings

You may choose to have your mail only scanned, or we may also forward your mail to you. We also can
receive small packages and forward them on your behalf. Mail forwarding, package shipping fees and
postage are separate.

Our 6 Steps For U.S. VIRTUAL ADDRESS
SERVICES

Learn more about all the steps involved with our 6 Easy and Complete Steps of U.S.Virtual Address

Additional Support, Tools, and Resources

To help you Launch with Confidence

  • The Process to Get Started

    As an e-commerce seller in the U.S., you will have responsibilities to collect and remit sale tax in the states you have nexus, which maybe in the form of FBA stock or the economic nexus thresholds you may cross. If you need support, we offer sales tax nexus analysis services before your sales tax registrations.

  • LLC and Corporate Formation

    If you need support with a complete U.S. formation, we can
    help. We form entities in all 50 states, especially working
    with foreign sellers forming a U.S. company. Our packages
    include U.S. banking solutions for foreign sellers.

  • EIN Obtainment services

    Foreign sellers will need an EIN from the IRS to register
    with U.S. sales tax permits to collect and remit sales tax. Our
    system will help you do this properly.

  • Foreign Seller Experience

    Our team is expert at applying for sales tax permits for sellers
    without an SSN or ITIN.

  • Access to vetted professional resources

    You may need the support of an expert in state and federal U.S.
    taxes, legal, bookkeeping, remitting sales tax, S.A.L.T. experts,
    trademarks, incorporating, and more. We will be happy to refer
    you to an expert with great reviews.

E-commerce Seller: Scenario 1

You’re a Shopify seller only

You have crossed the economic nexus levels in the 12 states that have 200 transactions (before the sales thresholds). This means you should consider registering soon for sales tax in 12 states as a remote seller. Registration timing depends upon materiality. How much past sales tax owed out of your own pocket is material? $300, $500, $1,000 per state?

You will need sales tax permits in these 12 states (see our company SalesTaxSystem.com for permit registrations).

When registering for sales tax, the state will send critical letters that contain either your sales tax permit number or codes or pin numbers to complete your sales tax accounts.

The 12 sales tax registrations will trigger about 3 letters from each state during the first 2 months.

That is a total of 3 letters x 12 states x 2 months= 72 letters (can you even imagine all of that coming to your office or home, ugh)…

Our virtual address service has an option to scan all those must-have letters. Each letter, if one or 10 pages, counts as one content scan towards our fees.

You will receive your permits, codes, and pin numbers quickly with our scanning service as your mail will come to our address.

You will want to immediately update your tax settings in your Shopify store to start collecting sales tax from your customers vs. having to pay sales tax out of your own pocket.

Best Service Recommendation for Scenario 1: Mail Scanning

The base price is $97.00 per month. Includes 50 content scans (up to 20 pages). You have 72 letters/scans, so 50 scans fall under the content scan overage.

Your plan is $2 each for content scan overage or 22 x $2.00= $44.00 additional fees over two months.

After two months, your mail will drop dramatically as you get caught up on past sales tax returns and are under the 50 content scans per month (this is important if you are behind on sales tax and have past returns to file because you will receive more mail).

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E-commerce Seller: Scenario 2

You sell on your own website, so you are impacted by where you have physical and economic nexus. A Shopify seller is in the same boat. If you sell on a marketplace such as Amazon or Walmart, they collect sales tax on your behalf, in almost all states.

Let’s assume you have crossed economic nexus thresholds in 35 states.

The 35 states will trigger about 3 letters per state during the first 2 months.

That is a total of 3 letters x 35 states x 2 months = 210 letters. Do you want your team’s time sorting and scanning mail?

Best Service Recommendation for Scenario 2:

Mail Scanning. The base price is $97.00 per month. Includes 50 content scans (up to 20 pages).

You have 105 per month, so you are over the 50 content scans included by 55 per month or 110 for the two months.

Your plan is $2 for each content scan over 50. You have 110 over  x $2 =$220 per month extra for the first couple of months. This will save your team a huge amount of labor and time.

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Note to E-Commerce Sellers (both U.S. and International):

We strongly recommend all e-commerce sellers to use our Virtual Address/Mail Scanning
Service BEFORE you start your business in the U.S. It is essential that all your mail from the
states comes to our office to be scanned and organized for you and your e-commerce
accounting team. This will save you a lot of time and money with important IRS notices,
permits, pins, and codes that are required for compliance.

We recommend using our Virtual Basic Address Service if you are a new foreign e-commerce
seller before you apply for an EIN. As you grow in sales and eventually have sales tax nexus in
a few states, you may upgrade to our Virtual Address or Mail Scanning Service.

Our service will provide your business credibility at the start your U.S. business and also when
you do have mail to be scanned (your EIN letter from the IRS, bank documents, trademark registrations… you may pay a separate content scan of $5 per occurrence.

Not sure which service is best? Send us your situation to support@launchwithconfidence.com,
and we will talk with you about which service may be the best fit for you.

If you need support with your sales tax registrations, learn more at our SalesTaxSystem.com,
our sister brand.

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Questions on our Services?

Speak with our Team

1-702-851-7550
Schedule a Strategy Call
Gain Clarity on Sales Tax
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