Sales Tax Permit Registrations

SALES TAX PERMIT REGISTRATION SERVICES

Our Single Application for All States will Save You Time, Money, and Frustrations.

[2021 Sales Tax Nexus Chart] Includes Economic, Marketplace, & FBA States

Why use Sales Tax System for Your Sales Tax Registrations?

Experience

Our team has filed thousands of sales tax registrations since 2015 and is on top of all the state changes, updates, and issues, to save you time and money. All registrations are completed in-house.

Register in the Multiple States with One Application

Avoid filling out a separate online or PDF application for each state. Our simple master application will collect all the information we need to get you registered in every state.

Complete Registration Process

Our team will review your sales tax application for accuracies (to minimize filing frequency and past return issues), get you registered with the state (either online or by mail is required), and follow up with the state to obtain your license. All applications will be processed within 3-5 business days.

Tax Account Completed

All state tax accounts will be completed which may involve a PIN, code, or permit number from the state. You will be ready to file your sales tax returns with one of our software partners or e-commerce accountants.

Professional Support

Our team will be in constant contact with you throughout the process to make the transition to update your shopping cart tax settings. Collecting and remitting sales tax will be as seamless as possible. All our tickets are tracked and responded to by our team through Zendesk.

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Get Registered in Four Easy and Complete Steps

01

Complete our master sales tax application with your states

02

Our team reviews your sales tax application

03

Pay the state fees

04

Get you registered and set up your tax accounts

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Get Sales Tax Registrations

$125 per state plus state fees*

What’s Included:

  • Our master sales tax application support & review
  • Sales tax registrations
  • State follow-ups as required
  • Tax accounts created
  • Secure login details for each state
  • Electronic copies of registration certificates
  • Ticket support during the process
  • Partner recommendations filing sales tax returns

PERMIT ORDERING FAQS

How is working with you different from using software remitting companies?

Sales tax remitting software is great to pull your data to autofill tax returns to be filed, and even with that, working with a competent commerce accounting team is strongly recommended.

They all have content about filing sales tax returns and general steps on how to register on your own.

Since they don’t do the sales tax registrations (which can change quarterly), they only give you general steps, which will lead to delays and mistakes.

Our sales tax permit registration service is the first step that allows you to update your tax settings in the various platforms you sell to collect and remit sales tax.

Once you are registered, and collecting sales tax, working with a software company or one of our partners, is the next step to file your sale tax returns.

If you are a CPA or e-commerce accounting firm, we will not compete with the work you are already doing since that is not what we do.

Why are your sales tax permit registrations the most complete and efficient?

There are several reasons why our process is the most completed and efficient.

Since we started registering thousands for sales tax back in 2015, we have improved our comprehensive sales tax application to simplify the process and information we need from you. Our application is secure and encrypted.

Our comprehensive sales tax application will save us time when completing other state applications online or when fax or mailing is required (without an SSN for the signer).

Since we are applying daily, we are in constant contact with the various state departments of revenue and keep up with the critical updates and changes (which are ongoing).

Our instructions (both written and video overview) will help explain each step of our application and process so that you can focus your time on your business, not sales tax registration.

All your login details for your tax accounts that we set up are saved in a secure area for easy future access.

When you are ready to re-order more state sales tax permit registrations, you will have access to your saved application to add the states you need vs. having to start from scratch and complete the entire application.

What support do you provide in helping to determine when I first had either had physical or economic nexus in a state?

Our sales tax application will provide guidance and clear examples to help you determine when you first had nexus, your start date, and costly application mistakes to avoid.

We double-check your application for any inconsistencies that may trigger unnecessary state issues.

If you need support with a sales tax nexus analysis to provide you with a clear and accurate report, recommended states, and time frames to register, we provide those services.

When do I pay state fees for permits?

After payment, you will receive our welcome email with a link to both our sales tax system agreement (a review of our 8-step process) and our sales tax application.

The sales tax application is where you will select the states where you would like us to register your business. Our sales tax application includes very clear instructions and examples for each section.

We have consolidated all the questions over the years to improve our instructions and video training, to make this easy for you. Once you submit our sales tax application with your selected states, our advanced sales tax team will carefully review your sales tax application and follow up for clarification or suggested changes before we move forward to apply.

Separately, we will send you a separate payment link with the state fees to pay.

Is an EIN/FEIN Required to Apply for Sales Tax Permits?

Yes. If you do not have an EIN/FEIN, we are able to provide that separate service for you. Learn more

Is a U.S. virtual address service recommended before I complete my sales tax permit registration application?

Yes, it is strongly recommended. 26 states will mail either the PIN, a code, or the actual permit to the address used on the application.

These items are critical to complete your tax account and get into compliance.

Also, on average, you may receive 3-5 pieces of mail to sort and organize per state over the first three months.

Most mail may be information or past returns to file, but some will be important notices about your sales tax account, past sales tax due, or delinquent notices.

We recommend our Virtual Address Service with scanning for all sellers. Learn more here.

What steps do I need to clarify before your sales tax registrations?

Before you go through our process to register for your sales tax permits, you will want to be clear on which states you need to register.

If you are not clear on which states, we have our sales tax nexus analysis service to help you determine which states.

You will also need to know when you triggered nexus in a state and which effective date or registration date you will want to use for each state. Our sales tax application provides suggestions and examples.

If you prefer a one-on-one consultation about your registration date, past sales tax due, or other issues, we recommend a separate strategy call.

You will also need to know your estimated total taxable sales per month. We do provide an example and training for this part in our sales tax application.

I already paid for the sales tax permit registrations. What is my next step?

You will receive our welcome email with a link to your Sales Tax Application to complete online. It contains videos on each section to complete, and you may save the application and return later to finish.

Our system will send you an email with a link to your application saved where you left off.

Once submitted, our team will review and follow up with a link for the state fees to be paid.

What support is provided with your sales tax permit registrations?

Any questions about our process, applications, and next steps provided are included. We provide a video overview and examples of our application to simplify the process of registering.

You have unlimited access to our support ticket desk with our sales tax team. Our team will respond to your support tickets within a couple of hours to the same day in most cases.

If you need support for other services, including EIN, virtual address service, U.S. entity formations, U.S. banking, foreign qualifications, sales tax research, sales tax nexus evaluation… those are available also.

Do you provide a reminder system to help me complete my sales tax application?

Yes. We know how busy you are growing your e-commerce business. Our services have automatic campaign follow-ups and reminders to help you stay on track.

Each email lets you know which step of the sales tax permit registration process is next. Our system allows you to save the sales tax application and email you a copy if you need to come back and complete later.

Once we receive your complete agreement and application, a tag set in our system by our team will stop follow-up reminders.

What start date do I choose for each state?

You will want to know when you first had nexus in a state. Our instructions included examples that examine your best options regarding what date to use moving forward that will minimize the amount of past sales tax returns due and sales tax, penalties, and interest.

Our options are designed to save you fees on filing past sales tax returns and pull past financial data.

If you have no idea when you created nexus, either physical, marketplace, or economic nexus, and have a complex situation we recommend our sales tax nexus analysis as a starting point.  Learn more here.

Do I need an SSN or ITIN as a responsible party or signer on the applications?

Yes, only one state requires an SSN or ITIN (and this may change in the future). If you select this state and don’t have an ITIN, we do have a recommended resource to obtain one.

If you decide not to obtain one in a state, we would be unable to move forward. This is part of our review process.

What Is the estimated time frame between when the permit registration starts and the time, I pay for the permit service?

The process may vary from when your sales tax application is received, reviewed, and state fees are paid.

Time frame with an SSN (when we can apply online) is from 1-3 weeks, and without an SSN or ITIN and when mailing or faxing is required, maybe 4-8 weeks.

Some states are slower due to COVID when mailing or faxing is required.

Do you help with obtaining forming a new U.S. entity before I register for the sales tax permits?

Yes. If it a common strategy for foreign sellers to form a U.S. LLC before they register for sales tax permits, and for U.S. sellers who may want to separate their marketplace sales from their website.

If you are looking to form a U.S. company our sister brand, NCP, has been forming complete U.S. companies since 1997 for both U.S. and non-U.S. residents.

Go to this link to learn more if you are outside the U.S. or to this link if you are in the U.S.

Do you provide support with updating tax settings in my platforms?

Yes. We provide the steps for the most common marketplaces to update your tax settings (as needed). There are some states where the marketplace facilitator collects on your behalf.

Do you provide support with past due sales tax returns and future returns?

We have remitting partners that will support you with filing any past returns, as well as remitting moving forward.

The key is to know which options are best based upon your situation. If you are behind on sales tax, the fees are very costly to pull past data and prepare past returns.

We know all the players and their fees and will be a great resource at this step in the process.

Do you help establish a U.S. bank account, so I may save money on remitting sales tax?

Yes. This is a moving target with bank changes over time.

Our remitting partners recommend a U.S. bank account with an ACH pull to automate the filing of your sales tax returns with the states.

Update: As of February 2020, we now have a non-travel banking option for U.S. entities only. Go to this link (our sister brand NCP) to learn more. Our resource is NOT connected to California.

Do you work with a tax firm to file any state tax returns required beyond sales tax returns?

Yes. We work with a few different tax firms (and tax attorneys as needed) to quote you a fee to file any required state tax returns.

Our quotes will provide you with the total cost to file any past sales tax returns include software costs and return costs.

Factors come into play, such as do you have a U.S. bank account or not. Your volume of sales also impacts the fees to pull past data. We will be able to save you time and money.

Client Reviews

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“You have helped me to get the sales tax permit in 3 states to let me sell on Amazon USA. However, maybe I’ll register for more states in the future, not sure yet.

Thanks a lot to Jamie and Althea to make this happen. From Europe, U.S. tax systems are almost impossible to understand, not to mention the hassle of making these sales tax registrations on my own. It would be impossible.

So big up and big thanks!”

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-David Feher

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“NCP and Sales Tax System has been a valuable partner to Payoneer for several years, and as a leading expert in U.S. expansion, including entity formations and U.S. taxes, his knowledge is valuable to Payoneer’s global eCommerce merchants.”

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-Ben Stein, Partnerships at Payoneer

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“Running a business in the USA is one thing. But running it from AUSTRALIA is different entirely – especially when it comes to mail. It could take an extra two weeks for mail to travel that distance. But with Sales Tax System, I can receive… and respond to… mail in real-time, just as if I were never away at all. Most importantly, if I have an essential piece of mail that impacts my U.S. business, they are there to provide assistance and resources to keep my business on track.”

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-Brett McFall

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“I have had an incredible experience with Sales Tax System. They have been so attentive and informative to me ever since I purchased the service.”

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-Jennifer Garcia

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“We are grateful for your services and appreciate your expertise. Your knowledgeable instruction saved us a great deal of time and headache!”

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-Frank H.

Additional Support, Tools, and Resources

To help you Launch with Confidence

  • Who Needs to Get Registered

    As an e-commerce seller in the U.S., you will have responsibilities to collect and remit sale tax in the states you have nexus. If you need support to determine which states and when you first had nexus, we offer sales tax nexus analysis services before your sales tax registrations.

  • LLC and Corporate Formation

    If you need support with a complete U.S. formation, we can help. We form entities in all 50 states, especially working with non-resident sellers forming a U.S. company. Our packages include U.S. banking solutions for non-resident sellers. Since 1997, we have worked and consulted with the best tax attorneys, CPAs, to ensure your U.S. company is formed properly.

  • EIN Obtainment services

    Foreign sellers will need an EIN from the IRS to register
    with U.S. sales tax permits to collect and remit sales tax. Our system will help you do this properly.

  • Foreign Seller Experience

    Our team is experts at applying for sales tax permits for sellers without an SSN or ITIN. We understand issues related to U.S. tax returns, tax treaties, and how to fill out sales tax applications.

  • Access to vetted professional resources

    You may need the support of an expert in state and federal U.S. taxes, legal, bookkeeping, remitting sales tax, S.A.L.T. experts, trademarks, incorporating, and more. We will be happy to refer you to an expert with great reviews.

  • U.S. Virtual Address and Scanning Services

    This separate service is recommended for all e-commerce sellers to help organize and simplify the important mail the state will send after registrations which includes your permits, PIN numbers, and important codes.

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CPAS AND TAX PROFESSIONALS:

Would you like to outsource your sales tax registrations?

Focus on bookkeeping, tax returns, SBA loan support…not time-consuming registrations.

Contact our support team for more details.

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