Sales Tax Nexus Analysis


Our Process to Determine Which States and Dates You First Triggered Nexus, and Your Exposure.


Sales Tax Nexus Analysis Service

If you are not selling on a marketplace facilitator platform, Shopify for example, you will need to track all 44 states and DC as to when you pass the economic thresholds. Keep in mind, 26 states have transaction thresholds of 200 transactions OR $100K in sales or more. Finally, some states have special requirements known as a “remote seller notice and reporting.” These requirements have late fees up to $20,000.

A Sales Tax Nexus Analysis is designed to identify where and when your business has triggered nexus activities within a state. In the end, you will be clear on which states you have nexus and, more importantly, the start date in which your business has triggered nexus in a state.


Sales Tax Nexus Quick Review

In order to get into compliance with sales tax, you first must determine which states and when you first had nexus. Once you determine these two factors, you can move forward with your sales tax registrations.

Moreover, you also must track the states where the marketplace facilitator will collect and remit on behalf of the seller (on platforms including Amazon, Walmart, eBay, Esty, and others).


Nexus analysis study


Different state, different nexus

What triggers nexus in one state doesn’t necessarily trigger nexus in another state. We understand the nuances, and we’ll make it clear for you.


How big is your nexus footprint?

Let’s find out. Once we complete our state-by-state analysis of your business activities, you’ll be able to determine where to register for a sales and use tax license or permit.


A clear path forward

So you find out you have nexus. What then? Don’t worry, you’ll walk away with a solid understanding of what you need to do next to move toward compliance.

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Nexus analysis study

What are the penalties and costs of non-compliance?

If you have nexus in a state and have a responsibility to collect and remit sales tax, the states will assess both penalties on late sales tax returns, plus interest for being late with sales tax.

See the chart below for examples:

Florida has the most aggressive penalties for WILLFUL FAILURE to collect sales tax. If you had only $3,500 in sales in Florida, which would result in over $300 in sales tax owed, that is a 3rd DEGREE FELONY ($300 up to $20,000), punishable up to 5 years in prison and fines up to $5,000! See this resource for more details:

What’s involved in a sales tax nexus analysis for determining which states to register for sales tax?

There are several factors involved in a sales tax nexus analysis, which include evaluating all your sales data from all the platforms you use to sell.

Number of Platforms. Those marketplace nexus platforms may include Amazon, Walmart, eBay, Etsy…We will need all your data from each platform, sorted by year and by state, to determine when you first had nexus, and whether it was before or after when marketplace nexus was enacted in the state.

If you are selling on a non-marketplace platform, such as your own website or a Shopify store, those sales are reviewed for economic nexus considerations. There are several states that combine your marketplace sales with your non-marketplace sales to determine nexus thresholds. For example, in some states, you might have 195 transactions on Amazon and only 5 on your Shopify store, and if that state combines those sales, those 200 total transactions will create sales tax nexus for that state.

Years Selling. The number of years you have been selling is important, since economic nexus laws came into play in June of 2018 and marketplace nexus that started later that year. It is possible you have a past liability in several states and may be able to close out your sales tax registration after you are caught up. Trailing nexus is a factor in these situations, which means in some states you will need to file a return until the end of the year, or a full calendar year after your final sales tax return was filed.

Data Sorting. If your data is already sorted by state and by month, with both sales and transactions that will impact your price and our time frame to complete your sales tax nexus analysis. We provide steps to help you sort your data and pivot tables required to evaluate if you don’t use software that does this for you.

How do you get on track?

The process to get on track is to get started with our sales tax nexus analysis service and let us help you determine in which states you have nexus, what your past liability is, which states you need to register in even if the marketplace is collecting and remitting, which states to de-register, and which states to monitor closely. In our evaluation, we will address the balance of crossing nexus and whether you should register at that point or later, based upon your economic exposure.

How do you pay and what happens next?

You may pay on the our secure link on this page and, after payment, you will receive a welcome email with a link to our sales tax nexus form to complete with the required data for us to complete the service. Once you complete the form and upload your sales data, we will review the best way to move forward to complete your sales tax nexus analysis.

Which states to register?

You are required to register in the states you have sales tax nexus. If you only sell on a marketplace such as Amazon, you will want to receive our updated sales tax nexus compliance chart for 2020 to help you determine where Amazon is collecting and what dates they began collecting, which is very important. Our sales tax nexus chart will help you better understand the current landscape of economic nexus.

Which states not to register?

Our sales tax nexus analysis will also tell you the states where you are not required to register, either because you don’t have nexus or the marketplace facilitator is collecting and remitting and registration is not required (which is not the case for every state).

How does the sales taxes Tax Nexus Analysis Service procedure work?

After we receive your sales data from all your platforms and you have completed our sales tax nexus analysis web import form, our team will review your data and information to let you know if anything is missing or unclear before we proceed with our internal analysis. Our team will proceed to evaluate your sales data by year, month, and state, to determine when you created nexus in the state. We will send you a final spreadsheet with the results, plus a summary email with our recommendations, including the states not to register, to deregister, and which you should register soon.

Our next step is to get you registered in the states that are recommended for compliance. Our sales tax registration process is separate. Learn more at this link.

If I have additional questions on your process, where do I go for support?

You may email our team at [email protected] with any additional questions about our sales tax analysis service.

Challenges in Sales Tax Nexus Compliance

The next challenge is determining when you first triggered sales tax nexus within a state. Since the 2018 U.S. Supreme Court Case, Wayfair vs. South Dakota, there are new economic nexus states where you must track both transactions and sales in each state to determine when you first had nexus.

The challenge is overpaying for sales tax by not using a correct starting date on your registrations or underpaying and subjecting your business to a 50% fraud penalty – or worse, Florida considers it a 3rd-degree felony.

Sales Tax Registrations

Peace of Mind, and Clarity

Past Liability and Number of Returns | Do Nothing | Register | De-Register

$897* Sales Tax Nexus Analysis

*This price is for one platform or website 2 years or less of selling.

Fees increase based upon the following.
1. The number of platforms/websites,
2. The years of selling, and
3. The form of sales data sent to our team.
Email our team for a price quote